For many businesses, printers and copiers are still essential to everyday operations. But with high upfront costs for new equipment, the decision of whether to buy reconditioned devices or rent/lease can have a big impact on budgets, efficiency, and long-term flexibility. Let’s explore the advantages of each option so you can make the best choice for your business.
What Are Reconditioned Printers & Copiers?
Reconditioned (or refurbished) printers and copiers are previously owned machines that have been professionally inspected, repaired, and restored to like-new condition. They often come with:
Warranty or service support
Certified replacement parts
Lower price point than brand-new equipment
This makes them an excellent choice for cost-conscious businesses that still want reliable performance.
Benefits of Buying Reconditioned Printers & Copiers
Cost Savings
Significantly lower upfront cost compared to new equipment.
Ideal for small businesses or startups managing cash flow.
Reliability & Quality
Reputable providers thoroughly test and restore machines.
Many offer warranties, ensuring peace of mind.
Sustainability
Extends the life of equipment and reduces e-waste.
A greener choice for environmentally conscious companies.
Ownership Advantage
Once purchased, the machine is yours—no ongoing lease payments.
Freedom to use the device without contractual restrictions.
Benefits of Renting or Leasing Printers & Copiers
Lower Upfront Costs
Spread payments over time instead of paying upfront.
Predictable monthly expenses that are easier to budget.
Access to Newer Technology
Regular lease upgrades keep you on the latest models.
Helps businesses stay competitive with features like cloud printing and enhanced security.
Service & Maintenance Included
Many leasing agreements bundle maintenance, repairs, and supplies.
Reduces downtime and unexpected expenses.
Flexibility
Short-term rentals for projects, events, or temporary office setups.
Long-term leases for predictable needs without the commitment of ownership.
Which Option is Right for You?
Choose Reconditioned if:
You want a reliable machine at a fraction of the cost.
You prefer ownership over monthly payments.
You have relatively stable printing needs.
Choose Renting/Leasing if:
You want to keep upfront costs low.
You value flexibility and access to the latest technology.
You prefer bundled service and maintenance to reduce IT workload.
Conclusion
Whether you buy a reconditioned printer/copier or opt for a rental/lease, the right choice depends on your budget, usage needs, and business goals. For cost savings and ownership, reconditioned equipment is a smart investment. For flexibility, predictable costs, and cutting-edge technology, leasing or renting may be the better path.
At the end of the day, the best decision is the one that aligns with your company’s workflow, growth plans, and financial strategy.
Call one of our 6 XBS Digital today to explore reconditioned, rentals or leasing your office printer/copiers.